What is a Site Evidence Package?
A Site Evidence Package (SEP) shows that your facility is completely built and complies with the regulations pertaining to the licence type. This includes all required physical security measures and the good production practices of the cannabis regulations. Some things that will need to be highlighted in the SEP include facility lighting, security features, ventilation and air filtration systems, and more.
The operational and functional site requirements only apply to the areas where you plan to conduct cannabis-related activities when you first obtain your license. For instance, if you only use specific parts of the building, you only need to submit site evidence for those areas you want to be approved, not the entire building.
How to Format a Site Evidence Package
An SEP must include a video and images depicting all of the required features of the facility. Formatting should fit the following specifications:
All video and images must:
- Have sufficient resolution to clearly visualize the area (avoid pixelated footage)
- Capture the entirety of the identified areas (no blind spots or obstructed views)
- Photographs should be in common file formats like JPEG, PNG, or PDF.
Videos should be in one of these supported formats:
- MP4 (.mp4, .m4v, .mp4v, .3g2, .3gp2, .3gp, .3gpp)
- QuickTime Movie (.mov)
- Audio Visual Interleave (.avi)
- Microsoft Digital Video Recording (.dvr-ms)
- Moving Pictures Experts Group (.mpg, .mpeg, .m1v, .mp2, .mp3, .mpa, .mpe, .m3u)
Documents should be in PDF format.
You don’t need professional equipment to capture your SEP. A smartphone or camera is sufficient. Ensure good lighting so that features in the video are clearly visible.
Why is a Site Evidence Package Important?
In addition to documents submitted as a part of a CTLS application, applicants are required to submit a site evidence package with visual evidence to demonstrate the completion and functionality of their facility. Applications will only be processed once both the document portion of the application is submitted within the CTLS and the site evidence package is submitted by Health Canada.
Does my Cannabis Licence Need a Site Evidence Package?
When creating a new licence application in the CTLS, the applicant must first identify the licence class they are applying for in the CTLS. The licence classes within the scope of this guide include:
- Cultivation (micro, standard, nursery)
- Processing (micro, standard)
- Sale for medical purposes (with possession, without possession)
The following classes of licences are not required to submit a site evidence package or video attestation:
- Analytical testing licence
- Cannabis drug licence
- Industrial hemp licence
- Research licence
For more information on requirements for these licence classes, applicants may refer to the Cannabis Act and its Regulations, and additional guidance published on the Health Canada website.
Why Work with CannDelta?
CannDelta provides comprehensive support for your federal cannabis license application, ensuring both compliance and competitiveness. Our team, which includes former Health Canada experts, offers unmatched insight into the regulatory landscape.
Business Plan Development Build a solid foundation for your cannabis venture with our tailored business plans, designed to meet Health Canada’s regulatory requirements and promote long-term growth.
Security Plan Protect your assets and ensure compliance with our thorough security plans, created to meet Canadian federal regulations and provide peace of mind.
Site Audits and Inspections Stay proactive with our detailed site audits. We identify potential issues and provide practical solutions to maintain compliance and operational efficiency.
Standard Operating Procedures (SOPs) Improve daily operations with our customized SOPs. We develop clear, compliant procedures to enhance efficiency and ensure smooth business activities.
Marketing Plan Stand out in Canada’s cannabis market with our strategic branding and outreach plans. We help you establish a strong market presence.
Employee Staffing and Training Plan Prepare your team for success with our recruitment strategies and tailored training programs, ensuring your staff is well-equipped to excel in the cannabis industry.
