Office Administrator/Receptionist (downtown, in-office)

About the Role

Job Title: Office Administrator
Department: Operations
Job Location: Toronto (downtown)
Reports To: CSO
Direct Reports: (none)
Job Level: Adminstrator
Date Reviewed: July 23, 2022
Proposed Start Date: September 26, 2022

JOB PURPOSE

As the office administrator, you will be an integral part of the CannDelta team, assisting the C-Suite Executives in various capacities. You will be responsible for administrative tasks, providing excellent first impressions by welcoming clients we host for meetings and taking in-bound calls and messages. You will be reporting directly to the CSO. The job has light bookkeeping duties by helping to categorize payments, accounts payable, accounts receivable, coordinating in-person meetings, welcoming visitors, and general office duties, setting up the boardroom, and opening and closing the physical downtown office..

KEY ACCOUNTABILITIES

• Assist with day-to-day operations of the office (8:45 am – 5:15 pm, Monday-Friday)
• Record and categorize day-to-day business transactions and log those in Quickbooks/Salesforce
• Prepare invoices and follow up on accounts using QuickBooks (Intuit QuickBooks Software) data entry/calculations, including preparing invoices, payroll, bank transactions and deposits.
• Monitor accounts receivable and accounts payable, ensuring all supplier bills are appropriated for payment and are processed when necessary
• Ensure that clients receive high-quality service and act as key contact for any bookkeeping-related questions
• Provide clerical support and general office administrative tasks as required
• Help coordinate executives’ schedules, calendars, appointments, and meeting room bookings
• Inform the management team of daily activities and priorities
• Help to organize meeting rooms to prepare for in-person meetings and tidy the office boardrooms/kitchen (unloading the dishwasher, etc.)
• Inventory and order office supplies (pens, paper, kitchen supplies, etc..) weekly

EXPERIENCE & EDUCATION REQUIREMENTS

• Undergraduate degree preferred
• At least 1 year of experience in an office receptionist or administrator role

ADDITIONAL REQUIREMENTS

• Working experience of QuickBooks, with strong computer literacy, is a strong asset
• Office Administration and Human Resources (payroll processing) experience is an asset
• Work accuracy, strong attention to detail and organizational skills are greatly appreciated
• Excellent time management skills and ability to multi-task and prioritize work
• Solid oral and written communication skills with a comfort speaking to clients on their accounts
• Ability to adapt and learn new skills
• Ability to be discreet, professional and maintain CONFIDENTIALITY at all times

WHY WORK WITH US

• Work in a fun atmosphere of a startup, we have arcade games and like to run optional social events at 4 pm each Friday to celebrate our achievements as a team
• Contribute diverse and meaningful work where you play a critical role from day one
• Experience a supportive and inclusive company culture that embraces and rewards each employees’ valued skills and talents that work together towards our remarkable growth
• Explore a wide range of industry knowledge and be part of the conversation with our office located in a thriving industry hub
• Engage with a company with a huge vision and a team of smart, ambitious and fun-to-work with colleagues
• The office building is located on the subway line in a vibrant financial district of Toronto
• Dress in the office is business casual/professional

Please note that this is an in-office position required by the duties and responsibilities. Remote and hybrid opportunities cannot be considered for this role.

Job Type: Full-time

Salary: $45,000.00-$50,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• 8 hour shift

To Apply

Should this position reflect your experience and interests, please email your resume to careers@canndelta.com and ensure the subject line reads: “Office Adminstrator/Receptionist”. We thank all applicants, however, only those who meet the requirements of the position will be contacted for an interview.

Video submissions are also welcomed to accompany your resume and cover letter.